This Privacy Policy explains how Church Admin (“Church Admin,” “we,” “us,” or “our”) collects, uses, stores, and shares information when you access or use our software platform.

Church Admin is a church administration and bookkeeping platform designed to help churches manage records, attendance, donations, reporting, and internal operations.

By using the Platform, you acknowledge that your information will be handled as described in this Privacy Policy.

We may collect the following categories of information:

Account Information

• Name
• Email address
• Login credentials and authentication-related data
• Organization or church account details

Limited Financial Information

• Donation amounts
• Payment method labels such as cash, online, or cheque
• Basic transaction-related metadata entered by the church

Church Admin does not store full payment card numbers, bank account credentials, or other highly sensitive payment authentication data.

Technical Information

• IP address
• Browser type
• Device information
• Log data
• Usage and diagnostic information

We use information to:

• Provide and operate the Platform
• Authenticate users and secure accounts
• Store and display church records submitted by authorized users
• Provide reporting, dashboards, and bookkeeping functionality
• Enforce plan limits and subscription features
• Respond to support requests
• Improve performance, reliability, and user experience
• Send transactional emails and service-related notices
• Comply with legal obligations

We do not sell personal information submitted to the Platform.

We may share information only in limited circumstances:

• With service providers that help us host, operate, and secure the Platform
• When required by law, subpoena, court order, or legal process
• To protect the rights, safety, and security of Church Admin, users, or others
• In connection with a merger, acquisition, financing, or sale of assets

We do not share church data with third parties for their independent marketing purposes.

In many cases, the church or organization using Church Admin controls the information entered into the Platform.

In that context, the church is responsible for determining what data is collected, entered, updated, and deleted, as well as for ensuring that it has the legal right to use that data.

Church Admin generally acts as a service provider or processor on behalf of the church for data submitted by authorized users.

Church Admin uses third-party infrastructure providers, including Supabase, to host and store application data.

At this time, Platform data is stored on infrastructure located in the United States.

Retention depends on account status and subscription tier.

Free Plan

• Feature access may be limited
• Certain reporting windows may be restricted to recent data
• No service level agreement applies

Account Cancellation

• Data may remain accessible for up to 30 days after cancellation
• After that period, data may be permanently deleted

You are responsible for exporting any data you wish to keep before deletion occurs.

We use reasonable administrative, technical, and organizational measures to help protect information stored in the Platform.

These measures may include:

• Authentication controls
• Role-based access controls
• Hosted database and infrastructure protections
• Monitoring and diagnostic logging

However, no system can be guaranteed to be completely secure, and we cannot guarantee absolute security.

Churches may choose to store information relating to minors in Church Admin.

The church or organization using the Platform is solely responsible for obtaining any required parental or guardian consent and for complying with applicable child privacy and protection laws, including COPPA where applicable.

Church Admin does not knowingly collect personal information directly from children independent of the church’s use of the Platform.

Depending on your role and jurisdiction, you may have the ability to:

• Access certain account information
• Update or correct account information
• Request deletion of your account
• Export or request access to church data, subject to account permissions

Requests relating to church member data should generally be directed first to the church or organization that controls that data.

Church Admin is operated from the United States.

If you access the Platform from outside the United States, you understand that your information may be transferred to, stored in, and processed in the United States, where data protection laws may differ from those in your jurisdiction.

The Platform may rely on third-party providers for infrastructure, authentication, email delivery, analytics, or related services.

Our use of those providers does not mean their separate services, websites, or privacy practices are controlled by Church Admin.

We encourage users to review the privacy policies of any third-party services they interact with through or in connection with the Platform.

We may update this Privacy Policy from time to time.

If we make material changes, we may provide notice through the Platform, by email, or by updating the Effective Date above.

Continued use of the Platform after changes become effective constitutes acceptance of the updated Privacy Policy.

Church Admin, LLC
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